Depositing Checks

• Open Label Traxx, Accounting Tab, Cash Receipt
• New Receipt
• Bank Account: Main_2
• Add AR Receipt
• Enter the invoice # the customer is paying or search for the Customer No.
• Enter check #- If customer is Briggs or Moore Wallace, all items/ invoice #’s may not appear on original receipt detail (b/c Customs have different #)- enter whatever invoices appear that are being paid, then put that amount in check amount tab; start new receipt detail with Custom/ Standard #- the rest of invoices being paid should appear.
• Find invoice on receipt detail and enter in Amt Paid tab- make sure to enter Discount taken (do NOT check mark Discount box)
• SAVE
• Finish entering all checks
• After last check is entered, SAVE, then cancel b/c new receipt will automatically pop up
• For any checks from ChromaLabel customers, enter check under “Add Misc. Receipt“.
  • enter check#/ received from/ in “Note” enter the ChromaLable order#/ Check Amount.
  • add one line (green +) for the account number “510 – Custom Product Sales”  and enter the check amount as negative (Eg: -$200) so that the $ amount undistributed is $0.00. SAVE.
• Enter deposit total
• Reports, Deposit Summary
• Print

Checks

• Make copies of all checks, staple them onto check stubs
• Fill out deposit ticket, stamp checks, make sure they are signed; Make sure totals are correct, use calculator!!
• Bring to bank- GET A RECEIPT
• Staple receipt to Deposit Summary report. These will go to Rick Reese (Kay) at the end of each month.

****Note*****

Grainger and Amazon will not send checks.  They directly deposit in bank, we receive notification via email (Amazon) or fax (Grainger.)  Deposit these just like checks in LT.